Save time

Quick to set up and easy to use, you will be ready to take bookings within minutes.

Fill your events

Take online or offline payments and direct customers to a waiting list for overbooked events. Design your customer’s choices - class passes, course tickets, early bird tickets or block booking discounts - then let the bookings flow!

Stay organised

Find booking and attendee information instantly so that you can focus on running your business or teaching your class.

Reliable and secure booking software to take your business to the next level.

We’ve developed our software in close collaboration with children’s activities organisers. Whether you’re running an out of school club, a breakfast club, playscheme, holiday club, children’s workshop, or individual sessions, we’ve got you covered. We ensure Bookwhen’s functionality helps you focus on your children’s activities, whilst keeping your customers returning time and again.

A robust feature set to meet your booking needs.

Childrens schedule

Effortless booking process

Your events are easy to find, simple to book, and painless to pay for. The booking checkout allows multiple dates to be booked in a single booking.

Fair waiting list

Full events form a queue with attendees being notified in order when places becomes available.

Custom booking form

Set up your booking form to collect all the information you need.

Discount codes

If you're taking payments, apply discount codes and block booking rules with a flexible range of restrictions.

Booking form 600 99

Reminder emails

Attendees get an add to calendar option in the confirmation email and a reminder email closer to the event.

Class passes

Let your customers choose to purchase a pass they can redeem for future events.

Customer tracking

Monitor and manage attendees and bookings using our straightforward dashboard or by exporting the data to your own systems.

Award winning support

At Bookwhen, the service team is there for everyone, no matter what price plan you use - if you need us, you will be able to reach us.


Bookwhen's average recommendation rating is higher than 96% of products in Scheduling

- Capterra.com, as of 9/15/17
Chris daly 90

"Bookwhen has totally revolutionised my life - thank you!"

Bookwhen has saved us so much time and effort... Thanks for making such a great piece of software!

Chris Daly - Sea Scout Leader
Sling swing 90

"The class have commented on how easy the site is to book through!"

The people who attend the class have commented on how easy the site is to book through and offer transfers; which is rare with Parent & Baby classes.

Nikki - Sling Swing
Jo adventure babies 90

"My customers don't have any problem using it!"

I can see at a glance how many bookings I have had for my next term & importantly my customers don't have any problem using it to register

Jo - Adventure Babies
Trusted by the best

Join thousands of happy businesses from across the world.

Start taking online bookings in minutes with our simple setup.

Start your free trial